Conference & Forum Management

• 1,200guests across three halls with live streaming
• 300+students at a single competition
• By the minutesession schedule and speaker management

What the work covers

• Online registration and on-site badge printing.
• The main hall, breakout rooms and schedule distribution.
• Simultaneous interpretation and sound systems.
• Live streaming, recording and documentation.
• Speaker management and a minute-by-minute session schedule.
• An operations room and a single point of contact who knows the status of every item and answers the same day.

Conferences and forums we have delivered

Cybersecurity competition

More than 300 students at the InterContinental Al-Ahsa in partnership with Aramco and the Ministry of Education — registration, reception, hall, screens and a closing awards ceremony.

Alinma Bank employee open day

More than 1,500 employees and their families: arrival and registration routes, activity zones, dinner across hundreds of tables, and the stage, sound and lighting.

JISCO and ArcelorMittal celebration

An industrial event in Jubail designed from the plan rather than the décor — carpet routes taking the guest from the gateway to the hall with no escort.

Common questions

What is the largest conference you have delivered?

A 1,200-guest conference across three halls with live streaming. The hard part is not the headcount but the changeover: where a thousand people go in ten minutes.

Do you provide simultaneous interpretation?

Yes, alongside sound systems, breakout rooms and live streaming within the same contract.

Who manages the speakers on the day?

A resident operations supervisor working to a minute-by-minute schedule. Ask any supplier for the supervisor's name, role and how many days they will be present — "our team will be there" is not an answer.

Do you handle registration and badges?

Yes — online registration beforehand and on-site badge printing, which is the first thing a guest encounters and the most telling.